Request for Proposals (RFP): Event Facilitator

Background

Team CommUNITY (TCU) is looking for a consultant who can partner with TCU events staff and leadership to facilitate TCU’s 2024 Global Gathering.

The Global Gathering is an annual event that brings together frontline activists, technologists, journalists, human rights defenders, researchers, and other profiles fighting online surveillance and censorship, and working on emerging issues that sit at the intersection of human rights and technology. The event is considered one of the most important gatherings in the digital rights space where, through unique event design and facilitation, the field is able to co-design strategies, share knowledge, and deepen trust between regions and various disciplines. 

TCU has selected the coastal municipalities outside of Lisbon, Portugal as the location for this initial event. The gathering will host approximately 900-1000 people, in an outdoor space to provide adequate safety from COVID-19 spread, and to promote the mutual goals of productivity and collaboration among TCU and leading digital rights organizations, as well as restoration and recovery from escalated threats and repression in the global ecosystem. 

More information about the 2024 Global Gathering can be found here: https://wiki.digitalrights.community/index.php?title=Global_Gathering_2024

Project scope

To support the execution of the vision described above, TCU is looking for a consultant who will:

1. Create a standalone “Speakers Training Manual”, containing best practices for designing and executing effective and engaging program sessions; 

2. Provide two virtual facilitation trainings for program session speakers;

3. Attend and provide facilitation of opening and closing ceremonies, networking events, session and administrative announcements spanning three days for the Global Gathering and two days pre-event for planning; and

4. Provide consultation and implementation of a dynamic and results-oriented event.

Selection Criteria 

1. Demonstrated experience in facilitating large-scale events for an international audience 

2. Strong command of English and cross-cultural communication skills. 

3. Strong management experience within an event production context. 

4. Demonstrated experience creating physical, submersive experiences at events.

5. Ability to maintain a light-hearted / informal environment in facilitated events, with a good sense of humor and approachability from event attendees. 

6. High emotional intelligence; strong preference for applicants who have previously worked with front-line activism communities and/or groups who have encountered direct or vicarious trauma and have medium-to-high security needs.

Timeline

All services must be completed by October 31, 2024. 

Submission process

Please submit your resume / CV and proposal by June 13, 2024 to ops@digitalrights.community.  Proposals should include your rate / pricing and your approach to execute the project scope outlined above.